How to help your clients choose a 401(k) plan
90% of the 5.8 million American small businesses with 99 or fewer employees do not currently offer a 401(k). And of the 42 million Americans who are employed by these small businesses, 75% do not have access to a retirement plan.
This research shows a lot of people with a lot of missed opportunities. It’s no wonder many economists and public policy experts talk about a looming retirement crisis.
Accountants have a role to play in solving this. And at the same time, expanding the services they provide. As a trusted advisor, you can help your clients choose the 401(k) plan that's right for them, provide a new lens on your existing financial services, and increase the touch you have with clients.
A common barrier for firms providing this service is that it is perceived as a complicated space to provide guidance in. It is true that 401(k) providers and plans come with a lot of variables.
But thankfully, it is not as complex as it once was. Here's what to consider when recommending a 401(k) provider to your clients.
What should accountants look for in a 401(k) provider for their clients?
When a business chooses to offer a 401(k) plan, there are a number of responsibilities that need to be accounted for. Some full-service 401(k) providers handle most or all of these responsibilities, or plan sponsors can use multiple vendors and/or take on some of the work themselves.
These are the tasks that need to get done to offer a plan and keep it compliant:
Plan design and setup: Prepare required plan documents, coordinate contributions with your payroll provider and custodian.
Enrollment and education: Manage participant eligibility and enrollment, explain your plan to employees, educate them on investment options, and give them required information, notices and disclosures.
Administration and recordkeeping: Deposit contributions and deferrals with the custodian, and keep track of all transactions and balances.
Distributions & Benefit Payments: Administer participant and beneficiary benefit distributions, loans, hardship withdrawals, required minimum distributions and Qualified Domestic Relations Orders.
Compliance and reporting: Prepare and file IRS Form 5500 and schedules annually, perform annual nondiscrimination testing and manage any compliance-related refunds.

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